Using a virtual assistant can shear hours from your workweek, but knowing which tasks to hand over can be tricky, whether you’re starting or growing a business. Most virtual assistants are contract or freelance workers who do their jobs from home and focus on administrative tasks that are similar to those of an executive assistant or secretary.
Entrepreneurs can use virtual assistants for every task from making vendor or customer service calls till sending out thank you cards to forthcoming clients. It’s important to build trust, just as you would with a permanent employee. So that they will work remotely. Here are 10 ways you can use a virtual assistant to improve your business.
Bookkeeping: For assigning to a virtual assistant in a convenient way, keeping a record of tabs on bills is one of the most secure and easy way.Many small businesses opt for sharing their bookkeeping systems with their virtual assistants who can then follow up on tasks such as outstanding invoices or unpaid bills.
Online Research: You can easily sublet Internet research to virtual assistant services. Common requests include finding information on corporate websites, exploring new products and inspection of potential employees or business contacts. Be sure to send clear instructions, along with user names and passwords so assistants can get access to specialty search tools or paid websites.
Database entries: Whether it’s a clump of new business cards picked up at a convention or updated information for existing contacts, keeping databases current is a appropriate task for virtual assistants.
Data presentations: Converting raw data into a clear PowerPoint presentation or summarizing research findings in a Word document can be a huge timesaver when prepping for meetings.
Managing email: For conserving your time in your inbox it is necessary to filter your most important e-mails and giving response to the left over on your own behalf. E-mail management is easy to do remotely, but you need to provide guidance on how to pick out key emails and ask the assistant to copy you before sending out any responses to reduce the risk of errors.
Social tasks: Tasks can become “all consuming” for business executives, but a good virtual assistant can take care of all of it.
Travel Research: Virtual assistants can take advantage of the growing number of travel research tools and review sites on the Web. They can also deal with the aggravate of navigating time zones when booking or researching international travel options by phone.
Scheduling: Tasks include dealing with meeting invitations from others, scheduling appointments with clients and helping to plan events.
Chasing business: Prioritizing potential business opportunities can be challenging, but virtual assistants can help with the process.
Industry knowledge prep: With limited time to keep up with industry news, some small businesses have turned to virtual assistants to keep tabs on the most important goings-on.